We do not save personal data longer than is necessary given the purpose of the processing, unless the data may or must be saved for a longer period under applicable law.
Processing of personal data in conjunction with engagements and by our support organisation
The personal data that may be processed before and during performance of an engagement are saved during performance of the engagement and kept afterwards in accordance with Mannheimer Swartling’s archiving obligations under Swedish Bar Association regulations. This means that the personal data are saved for at least ten years from the date on which the engagement is completed, or for a longer period as required by the nature of the engagement.
Personal data that we process in our relationships with suppliers and other external parties are saved for the period that is necessary so we can administer the contractual or business relationship, exercise our rights and perform our obligations in relation to the supplier or other external parties, or for as long as is required or permitted under applicable law.
Processing of personal data in conjunction with marketing, events and our alumni club
Personal data on business contacts are saved for as long as the person whose data are processed is our business contact, or as long as is required or permitted under applicable law.
Personal data on alumni are saved for as long as we have the person’s consent.
In the case of student events, personal data are saved until the event has taken place, unless the student has consented to the information being saved for a longer period so the firm can contact the person in question, e.g. in relation to future career opportunities and events. In these cases, personal data are saved for as long as we have the person’s consent. However, we do not save personal data for these purposes for longer than two years from the date on which the student is expected to graduate.
In all the above categories, details of food preferences are always deleted after the relevant event.
If we record an event, the recorded material will be saved for up to one year after the event.
We regularly send reminders to anyone whose personal data are processed for marketing and event purposes, to give them the opportunity to unregister from receiving information and invitations from us. Anyone whose personal data are processed can also unregister at any time by contacting us at dataprotection@msa.se or, if the person in question is a student, at rekrytering@msa.se. If a person chooses to unregister, we will no longer send the information or invitations mentioned above.
Processing of personal data in conjunction with recruitment
Personal data of job applicants are stored during the recruitment process and are then saved for a further six months after completion of the process, or for as long as is required or permitted under applicable law, unless the applicant has consented to the personal data being saved for longer so the firm can contact the person in question, e.g. in relation to future career opportunities and events. In these cases, the personal data are saved for as long as we have the person’s consent. However, if the person in question is a student, we do not save personal data for these purposes for longer than two years from the date on which the student is expected to graduate.
We will send regular reminders to anyone who has consented to our saving their personal data for a longer period, and give them the opportunity to unregister from receiving information and invitations from us. The applicant can unregister at any time by contacting us at rekrytering@msa.se or by using the unregister feature on our Career pages. If a person chooses to unregister, we will no longer send the information or invitations mentioned above.
Processing of personal data in conjunction with visits and CCTV surveillance
The data in our visitor management system are saved for 30 days. As a rule, CCTV surveillance recordings are saved for seven days. However, when specific material is required to take action in relation to a person who has been recorded in order to achieve the purpose of the recording, the material can be saved for as long as necessary to take that action.