At Mannheimer Swartling, we have a professional support organisation which works closely with the lawyers. The firm is a dynamic and exciting workplace for various professions and offers the right person challenges in a pleasant working environment.
As an assistant, you will work in a practice group with the administration of matters. Thoroughness is an absolute requirement; you must be flexible and should be fluent in spoken and written English.
Office assistants support our assistants with various routine tasks. Office assistants usually start working directly after high school and work with us for a year to get work experience before continuing their studies.
In all office work, a high service-level is necessary and this is where you come into the picture. We think that it is equally important to provide high-class service to our clients and our own co-workers. We feel that it is vital that our co-workers enjoy their working environment.
In many cases, the reception desk and the switchboard are the first point of contact with us. In addition, meetings must be arranged, messages taken and calls connected. Our clients expect us to be available at all times and therefore we must always be able to reach our co-workers quickly via the reception desk or the switchboard.
At each office, we have a number of conference hosts who are responsible for both our guests and ourselves being taken care of in the best way possible. A large part of our practice consists of meetings, seminars, receptions and conferences. Food and beverages are served on all these occasions.
Our janitors handle internal and external mail, messages, copying, office supplies, office furniture, internal removals, etc.
Susanne Bergman is the head of the office service in Stockholm and Madeleine Nyrén in Gothenburg.
Human Resources (HR)
The firm’s continuing success relies on a major commitment to personnel matters in order to maintain our attractiveness as an employer. The HR department, which is represented at all the firm’s offices in Sweden, plays a vital role. The department also supports the firm’s offices abroad. In close co-operation with partners/associates, practice groups, industry sector groups and the other support functions, the department actively works with both strategic and forward-looking development such as personnel matters of a more operative character.
Karin Mendel is the head of the HR department - Support staff.
In order for Mannheimer Swartling to continue to be a well-known trade mark and be visible in the business world, our communications department works with our market communication such as the website, presentation material, advertisements, PR, market surveys, events etc. The department also actively works with the support of internal communication matters and general internal information via, for example, our intranet.
Marc Klaus is head of the Communications department. Hanna Laurentz is the marketing and press officer.
Knowledge management, training and events
In order to make use of the valuable know-how which is generated in working on different matters and in the constant exchange of ideas between our specialists, we have a number of lawyers and assistants who work with knowledge management and training issues. Their task is to identify, collect and spread the knowledge generated throughout the organisation. By way of domestic and foreign databases and one of the country’s largest business law libraries and most knowledgeable librarians, the knowledge management department ensures that we also get the external information we need.
In order to satisfy the need for constant skills development and to provide all associates with practical training, we invest considerable resources in an ambitious training programme, the Professional Development Programme. In addition, continuing advanced training is carried out within the different specialist areas and for different specialist functions. The know-how department is responsible for co-ordinating the training. Our communications department works with the practical issues regarding seminars, conferences, client events and similar internal and external arrangements ordered by the practice groups and the know-how department.
Elisabet Dahlman Löfgren is the head of Training and Knowledge Department.
The firm invests significant resources in information technology and IT support to facilitate the firm’s practice. The IT department, in co-operation with the firm’s IT council, is responsible for, and develops, the firm’s IT infrastructure, IT security, telecommunications, video conferences, applications and other systems. Several of the firm’s development projects are multi-functional with the aim of enhancing the communication platform within and between the business side and the firm’s support functions. In order to ensure satisfactory operations which work at all times, the department puts great emphasis on high-quality internal IT support.
Eva Palm is the head of the IT department.
By any measure, Mannheimer Swartling is a large company. The accounts department, which is represented at all the firm’s offices, works strategically and operationally with budgeting, financial planning and accounting. The controller function deals with on-going and strategic reports. In addition, there are issues which are specific to a law firm, such as client expenses and management of client funds.
Anne Martinsson is the head of the accounts department.